This Acctivate Report is a rather simple one but can be quite useful. Do you want to send out monthly communications to your new customers? Do you want to send a list of new customers to your sales staff with order totals so they can reach out and contact these new customers? Or just report on new monthly sales?
Our Acctivate New Customers by Month Report looks for the date of a customer’s first invoice (not the date they were created but the first Invoice date) and if the date falls within the specified date range the customer is listed. The original report was designed to show the Territory (or Sales Rep), customer name, phone number and amount of the invoice. The amount displayed is the Invoice subtotal minus shipping.
The report is grouped by Month and Territory with a total new customer count and total sales amount at each level.
This report could be easily modified to add more contact info or be grouped differently to be more useful to your organization. Maybe you need a report grouped by Rep then Date with page brakes after each Rep so you can easily distribute the report to supervisors. Or maybe you want to take it one step further and add sales detail, or better yet add the ability to show or hide detail each time you run the report.
The foundation of this report is a simple one but is one that could be very helpful for your organization. Please reach out to use if you are interested in this type of report, we’d be more than happy to help you get the data you need out of Acctivate.
Knowing how your company is doing year over year is something every company wants to know. You can look at a comparative P&L for this info but what if you want to know how sales for a specific customer are going, or maybe for a product? Our Acctivate Multi Year Sales History/Forecasting Report was originally designed to group the results by Customer by Product. Since the original design we have created a version that first groups by the Acctivate Product Class. We could just as easily do this grouping by Sales Category.
This report shows sales history broken out by month for an entire year and when run for a range of years there is a row for each year, for easy month to month comparison. Because the report is grouped by product we are able to show the sales amount total and the quantity total, which can be very helpful in giving you a quick way to identify possible trends and seasonality of your products.
The Forecast numbers are shown for future months and are based on Quotes that have been entered into the system. This could be adjusted to use Booked Orders instead of Quotes if that makes sense for your organization.
As with any of our reports, this is a starting point and can be modified to meet your specific needs. Just reach out to use and let us know how we can help.
This report can be used for reconciling any of the GL accounts Acctivate works with but it was designed to specifically reconcile the Accrued Purchase Receipts account in QuickBooks. This can often be a very challenging task and we hope this report will help in your efforts. This report shows both the ins and outs into an account where the standard Acctivate Inventory Detail Journal Report does not. Knowing both what came into an account and what went out is critical in your reconciling process and this report helps you do just that.
If you are having a difficult time reconciling your Accrued Purchase Receipts account? Contact us to purchase this report and make things a little easier during that reconciliation process.
Our Acctivate Daily Open Orders Report displays open orders grouped by the due date and displays the daily total due in the header section of each days grouping. It also includes a grand total for all open orders at the end of the report. This report can be used to make sure you don’t miss any orders or even help you plan your day.
The fields on this report are Order Number, Customer Name, Order Date, Due Date, Order Total and Workflow Status. It is not currently setup to show order detail but that is something can be added for those needing something more.
This Acctivate Backorder/Fulfillment Report is used to determine the quantity needed to fulfill all Open Orders. This report is grouped by Product and shows both a summary line and order details for each product. The summary line shows Product ID, Product Description, minimum SO age date for all open Orders, Open Order Average Price, Quantity needed for Orders, Quantity on Open Purchase Orders, Quantity on Hand, Quantity in Test Warehouse and Quantity needed to Fulfill Open Orders. The details displayed are the Order Number, Order Date, Promise Date, Price, Quantity Ordered and Quantity Needed. Since it may not always be necessary to see the detail of each order this report has the ability to show and hide the details.
Donovan has posted his second article at the Intuitive Accountant, “QuickBooks Custom Reporting – A Series: More about Reporting Tools.” This article covers Xpanded Reports, QQube, QODBC and the Custom Advanced Reporting (CAR) tool. To learn more about these tools have a look at the article, and let us know what you think. Make sure that you’re watching for follow up articles in the series.
Donovan has begun writing a series of articles for the Intuitive Accountant. His first article, “QuickBooks Custom Reporting – A Series: Introduction” can be found here. Donovan will be following up this introduction with future articles on Custom Reporting. Have a look and let us know what you think, then keep an eye out for the follow ups.
UPDATE: See some of our Acctivate reports on our Acctivate Custom Reporting Page!
We have been supporting ACCTivate! for some time now and we have been doing quite a bit of custom reporting work for users all over the country. ACCTivate! comes with quite a few canned reports but of course they don’t have it all. Different businesses have different needs and even in the same industry people want to see their data differently.
We have created custom sales reports, product re-order reports, special order fulfillment reports, a wide range of inventory reports and more. We have even had opportunities to create custom applications that interact with the ACCTivate! database. We plan on adding “How We Helped” posts here on our blog when we complete projects that others may benefit from. These posts will include a brief overview of the “problem” and our solution.
We will also be adding “How We Helped” posts for QuickBooks® related projects that you may find since QuickBooks® is one of the products that takes care of all of the accounting for ACCTivate!
Joe Woodard and Donovan at Scaling New Height 2013
My how time flies. Seems like it was just a couple of weeks ago that I was in Florida teaching a handful of Scaling New Heights attendees a bit of what I know about QuickBooks custom reporting. You may have noticed I said a “bit”. Here at Alembic we have learned so much about how QuickBooks data is stored and how to report on it. We get requests from all types of businesses looking for all types of reports and to try to cram in all that we know into an 8 hour workshop is just not possible.
In our workshop we discussed the QuickBooks Custom Advanced Reporting Tool and covered the basics of how it works. Here at Alembic this is our preferred method of reporting on QuickBooks data when our customer is running QuickBooks Enterprise v11 or newer. With this tool Intuit has given us access to views of the “raw” QuickBooks data. We are still limited to the data that Intuit gives us access to, but we love the control we have over the data and the speed of the reports is typically super fast. Another benefit is that the only additional cost to the customer is our development time.
The other tool we covered in the workshop was QQube. QQube is a third party product that brings your data into its own database that is formatted for reporting. I won’t go into what all this really means but trust me when I say it makes it much easier for a user to learn to report on the QuickBooks data; it’s easier to report on a database formatted for reading than one designed for data writing and storage. While we absolutely love the Custom Advanced Reporting Tool it does take a certain level of technical knowledge and skill to master.
While most users find QQube easier to understand and create their own reports with, we find ourselves choosing the reporting method that is going to meet the customers needs best. If you are in need of a custom report or would like help learning how to use one of these tools please contact us today.
Earlier this year Donovan was personally contacted by QuickBooks® expert Joe Woodard, of Woodard Consulting, to present a workshop on Crystal Reports using QuickBooks® Data and QQube by Clearify at this year’s Scaling New Heights Conference at the Walt Disney World Resort in Orlando, Florida. In 2012 Joe was recognized by Accounting Today as one of the Top 100 influencers within the accounting profession. We were honored to receive the invitation from him and the opportunity to present a workshop at the Scaling New Heights Advanced Training Conference.
In order to prepare for the workshop Donovan became a Certified QQube Professional and Alembic is now a Certified QQube Solution Provider. We are excited about this new certification and look forward to working with you to determine how QQube can help you with your reporting needs.
When Donovan returns he looks forward to telling you all about it!